Higher Openshaw Waltonians Angling Society Club Constitution
1 Title Higher Openshaw Waltonians Angling Society Club Constitution
1.1 The club shall be called Higher Openshaw Waltonians Angling Society; hereafter to be referred to as “ The Club” a self-governing body with no affiliations.
2.1 To foster and promote the sport of angling at all levels, providing opportunities for recreation and competition for the benefit of The Club Members.
3.1 Membership of The Club shall be open to any person completing an acceptable membership application form, paying the relevant subscription/joining fee as determined by the Annual general Meeting of The Club Members, and being identified as acceptable by Members attending the monthly general meeting at the applicant’s inception.
3.2 There shall be four classes of membership:
3.2.1 Senior Member
3.2.2 Junior Member (under 16)
3.2.3 Honorary Member
3.2.4 Social member
4 Expulsion of members
4.1 Members of The Club whose conduct is inappropriate, or who decline to abide by any of the Rules or Bylaws, may be expelled or suspended by a resolution passed at a meeting of the General Committee where their entrance and subscription fees may be forfeited.
Such members shall have the right to appeal in person to the General Committee with regard to any decision affecting themselves, provided that notice of such appeal is submitted to the Secretary, in writing, within seven days of notification of the decision.
5.1 The Officers of The Club shall be as follows:
Secretary Executive Officers
6 Election of Officers
6.1 All Officers shall be elected at the Annual General Meeting of The Club from, and by, the Senior and Honorary Members of The Club.
6.2 All Officers are elected for a period of one year, but may be re-elected to the same office or another office the following year.
7 General Committee
7.1 The affairs of The club shall be controlled by a General Committee comprising of the Executive Officers and ten other Members elected from, and by, the Senior and Honorary Members of The Club.
The general Committee shall meet at intervals as decided by necessity.
7.2 The duties of the General committee shall be:
7.2.1 To control the affairs of The Club on behalf of the Members
7.2.2 To keep accurate accounts of the finances of The Club through the Treasurer. These accounts should be available for reasonable inspection by Members and should be audited at the end of each financial year.( Financial year January 1st to December 31st)
The Club shall maintain a bank current account and the following Officers shall be authorised to sign Club cheques:
Any two from the Chairperson, Secretary, Treasurer and two other named Members of the General Committee.
7.2.3 To make decisions on the basis of a simple majority vote. In the case of equal votes the Chairperson shall be entitled to the casting vote.
8 General meetings
8.1 The Annual general Meeting of The Club shall be held on the first Tuesday of December, Notices of Motion for discussion at the meeting shall be handed, in writing, to the Chairperson not later than fifteen minutes prior to the start of the meeting.
8.2 The business of the Annual General meeting shall be
8.2.1. Confirm the minutes of the previous Annual General Meeting
8.2.2. To receive a report from the Chairperson on the year’s activities.
8.2.3. To receive a report from the Treasurer of the finances of The Club.
8.2.4. Elect an auditor(s)
8.2.5. To review and agree Club subscription rates for the forthcoming year.
8.2.6. To debate and vote on Notices of Motion received prior to the meeting.
8.2.7. To elect the Executive Officers and General Committee Members
Nomination of all candidates shall be made at the time of election and must be proposed and seconded by Senior or Honorary Members
8.3 General meetings shall be held on the first Tuesday of each calendar month.
8.4 At all General meetings the chair will be taken by the Chairperson or, in their absence, by a deputy appointed by attending Members of the General Committee.
8.5 Decisions made at a General meeting shall be by a simple majority of votes from those Senior or Honorary Members attending the meeting. In the event of equal votes the Chairperson will hold the casting vote.
8.6 A quorum for a General meeting shall be fifteen Senior or Honorary Members, and three Members from the General Committee which must include at least one Executive Officer.
8.7 Each Senior or Honorary Member shall be entitled to one vote at General Meetings.
9 Alterations to the Constitution
9.1 Any alteration or amendment to the Club Constitution may only be considered at an Annual General Meeting and must be proposed and seconded by Senior or Honorary Members. Such alteration or amendment shall be passed if supported by a majority of votes by those Senior or Honorary Members present at the meeting, assuming that a quorum has been achieved.
10.1 If at any General Meeting of The Club, a resolution be passed calling for the dissolution of The Club, the Secretary shall immediately convene a Special General Meeting of The Club, to be held not less than one month thereafter, to discuss and vote on the resolution
10.2 If at that Special General Meeting the resolution is carried by a two thirds majority of votes of the eligible members present at that meeting, the General Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of The Club and discharge all debts and liabilities of The Club.
After discharging all debts and liabilities of The Club, the remaining assets shall not be paid or distributed amongst the Members of The club, but shall be given or transferred to some other voluntary organisation having objects similar to those of The Club.
Higher Openshaw Waltonians Angling Society Club Rules
H.O.W.A.S. General rules
(1) There shall be no more than four Trustees of the club. The first Trustees shall be appointed by the Committee and the property of the club (other than cash which shall be under the control of the Treasurer) shall be vested in them to be dealt with by them as the Committee shall from time to time direct by resolution (of which an entry in the minute book shall be conclusive evidence). The Trustees shall be indemnified against risk and expense out of the club property. The Trustees shall hold office until death or resignation or until removed from office by the resolution of the committee which may for any reason which seems sufficient to a majority of the members of the committee present and voting at any meeting to remove any Trustee or Trustees from the office of Trustee. Where by reason of any such death, resignation or removal it shall appear necessary to the committee that a new Trustee or Trustees shall be appointed or, if the Committee shall deem it expedient to appoint an additional Trustee or Trustees, the Committee shall by resolution nominate the person or persons to be appointed as the new Trustee or Trustees. For the purpose of giving effect to such nomination the Chairman is nominated as the person to appoint new Trustees of the club within the meaning of the Trustee Act 1925 section 36, and he shall by deed appoint the person or persons so nominated by the Committee as the new Trustee or Trustees of the club and the provisions of the trustee Act 1925 shall apply to any such appointment. Any statement of fact in any such deed of appointment shall, in favour of a person dealing bona fide and for value with the club or the Committee, be conclusive evidence of the fact so stated.
(2) Members to pay a contribution decided at the Annual General Meeting held on the first Tuesday in December. The financial year is to be January the 1st to December the 31st. New members must pay an entrance fee as approved.
(3) All contributions and levies are to be paid by the March meeting of each year. Such monies should be paid at the society headquarters, The AEU Club, off Ashton Old Road, in person unless due to illness or other strong reason the member is unable to attend. Any member who has not paid by this date will be expelled from the society. All gate keys are the property of HOWAS and must be returned for refund on deposit of termination of membership.
(4) Members who have two years membership can make one child member a senior member at the age of sixteen. Further children may be made members at sixteen after three year’s membership. All new senior members must be over eighteen.
(5) Six matches per year will be fished for the club championship and one for the Xmas fayre match. Match results to be decided on aggregate weight.
(6) ACA matches are held on the bottom water on the first five Monday evenings of each season. Veteran and junior matches also held on the bottom water as advertised on the notice board and at monthly meetings. On evening match dates, members who are pleasure fishing the bottom water must vacate by five o’clock. Pleasure fishing is not allowed by any member on the bottom pond prior to the weigh in, on Veteran and Junior match days
(7) Members can nominate their sons/daughters, nieces/nephews or grandchildren (who have reached eight years of age) members of the junior section. No more than two such juniors may accompany any individual senior member to fish at one time.
(8) Junior rules are approved by the club committee.
(9) All members between the ages of 16 and 66 must attend two work parties per year. Members who fail to attend work parties shall be fined a set amount per work party missed. The amount of such fine may be altered at the AGM. All fines must be paid with annual subscription. Dates of work parties will be published to each member and displayed on the club notice board. In the event of any dispute any member has the right to appeal to the club committee.
(10) Members are reminded that they must have in their possession a valid Environment Agency Licence when fishing club waters or away matches.
(11) Members may introduce their spouse as a fishing or non-fishing member.
(12) There shall be a limit of 150 subscription paying members.
(13) Members must provide their date of birth for club records
General Rules for the Club Waters
1) Any suspected case of pollution on club waters must be reported immediately to any Society Official. The Environment Agency hot line number is also displayed on the clubs notice board, during business hours members may telephone from Mr Lebbetters scrap metal yard opposite the bottom gate.
2) Non-member visitors are not allowed on Society waters at any time
3) All members must carry their membership cards and a valid rod licence when fishing on club waters, otherwise they will be asked to leave.
4) Members fishing with litter in their vicinity (whether theirs or not)must clear such litter. Refusal to clear litter could result in expulsion.
5) To discourage poachers all members must act as bailiffs and check that persons present on the club waters are in possession of a valid, paid up membership card. Members found fishing next to poachers will be reported to the committee.
6) For safety reasons juniors must fish on adjacent peg to accompanying adult.
7) No fish may be introduced to the club waters without the permission of the committee.
8) All fish must be returned to the club waters.
9) THE USE OF BLOODWORM AND JOKER IS BANNED ON SOCIETY WATERS. ANY MEMBER FOUND WITH BLOODWORM OR JOKER IN THEIR POSESSION ON SOCIETY WATERS WILL BE EXPELLED FROM THE SOCIETY.
1) Barbless hooks only. You are warned that any club official may carry out checks at their discretion.
2) No keepnets, except in authorised club matches. All nets must confirm to EA standards and sizes. All nets must be dipped in disinfectant tubs provided for each pond. If moving between ponds re-dip nets in appropriate tubs.
3) All baits brought in tins e.g. sweetcorn, luncheon meat etc. Must be removed from the tin prior to entering club waters. Drinks cans must be removed from the water.
1) Championship match results will be decided on aggregate weight and a prize awarded for the heaviest fish in each match. Matches to be of five hours duration unless special circumstances make this impossible. In the event of a tie for the championship it will be decided on total aggregate weight. The Xmas fayre does not count towards championship points.
2) Any competitors fishing with litter in their pegs, (whether theirs or not), must remove it. Refusal to remove litter could result in expulsion.
3) The mode of fishing shall be confined to fishing with one rod and one line only. Competitors are allowed to set up more than one rod and line but only one must be baited at a time. Two hooks are allowed unless banned by the association that controls the water. Every competitor shall bait their own hook, strike and land their own fish.
4) If, before any match, any competitor is found to be carrying any kind of fish in his possession they shall be disqualified from the match and expelled from the society. No excuses shall be allowed.
5) On rivers, competitors are only allowed to fish from directly in front of them and to within one yard of the competitor below them.
6) Prior to all in being shouted competitors are allowed to plumb the depth with float tackle, but are not allowed to cast in feeders. No loose feeding or groundbaiting is allowed prior to the all in.
7) The exchanging of peg numbers between competitors is not allowed. Competitors must fish at the peg they have drawn. Competitors found guilty of these practices will be disqualified. The match secretary allocates pegs for less able competitors, those persons wishing to avail themselves of this facility must notify the match secretary prior to the peg draw.
8) All fish must be kept in a keepnet. Fish kept in containers other than keepnets will not be weighed in. All fish must be returned to the water dead or alive.
9) No re-hooking of live or dead fish. The use of spinners or lures is not allowed.
10) Trout or stickle backs are not eligible to be weighed in club matches.
11) Should any competitor at the shout of “all out” (end of match), be in the process of playing a fish they should shout, “fish on”. A time limit of fifteen minutes is allotted after the “all out” to land the fish.
12) In matches where points are awarded, all competitors who catch fish must “weigh in”.
13) Any member, who books on a match, must cancel by the Wednesday prior to the match or forfeit their peg fee.
14) Members wishing to claim a prize on the Xmas fare match must have fished at least two of the away matches.
Persons witnessing a contest are requested to keep an acceptable distance from the competitors. Thoughtless acts such as “standing on the skyline” may affect the catch rate of competitors. Your co-operation will be greatly appreciated.
WHEN FISHING AWAY MATCHES, ALL RULES RELEVENT TO THE FISHERY VISITED TAKE PRECEDENCE.
IN THE EVENT OF ANY DISPUTE THE MATCH SECRETARY’S DECISION IS FINAL.
“ As chairman of the Higher Openshaw Waltonians Angling Society, I, .................................. hereby certify that this is a true copy of the rules of the society”
Dated …../…../……. Signed………………………………………Chairman
As a condition of membership all members between the ages of 16 and 66 are required to
attend two work parties per year, at which time all necessary maintenance work is undertaken.
Dispensation is granted to any member unable through health reasons to attend these events.
A “fines” system is operated, whereby eligible members have the choice to absent themselves from work parties, but will then become subject to payment of a fine as a condition of continued membership.
Please advise if this system has any bearing on the insurance conditions.
Summary of “Rule Changes” over the years
AGM dates Changes proposed and accepted
1993 1) Subscriptions increase £9 to £10
2) Fines increase from £5 to £10
3) ACA matches, no fishing after 5-00pm on match nights
Vets,Junior ,Winter league, no fishing until after weigh in
4) Joker & bloodworm banned – summary dismissal
5) Committee recommendations:
a) New set of match rules
b) J.Lebbeter to committee
c) Increase paying members 140 to 150
1994 1) Increase winter league matches from 5 to 7
2) Pond open to all members on winter league days
3) Coaches to 4 championship matches only
4) Election of pond secretary, Hon position no subs
5) Move headquarters if required
1996 All committee proposals:
a) Subscriptions increase £10 to £15
b) Squeezed down barbs not acceptable
c) Show EA licence to renew subscription
d) No membership proposals if fines paid two years running
e) Fines increase £10 to £15
f) Club championship decided by points over six matches
g) £1 bank fee for ACA and winter league matches
1997 1) Committee to be 12,quorum required 6 inc.Chairman or secretary
2) Committee members must attend AGM or advise in writing if re-
3) Proposed new committee members must be present for decision
4) Two rods only allowed for fishing on waters
1998 Committee recommendations:
a) Double match prize money to encourage attendance
b) £10 lucky peg
1999 1) winter league matches increased to 8
2) Taking non-members on waters –face committee
2000 1) Attendance at two previous matches to claim F&F prize
2) One extra match for F&F, sixth match to be for Jack Hallsworth
2001 1) Winter league matches increased to10
2002 1) Subs increased from £15 to £ 20
2) Fines increased from £10 to £20
3) Key deposit increased from £10 to £20
2004 !) Christmas Fayre match on bottom pond from 2006
2005 1) ACA matches increased from 5 to 8
2007 1) Change away matches from Sunday to Saturday ASAP
Higher Openshaw Waltonians Angling Society New Members notes
Keep cards in plastic pouch provided, no need to open between renewals, except to read rules.
Pouch allows viewing of member card and photo, and proof of
You may be asked by any other member to show your card when fishing our waters, if not shown you will be asked to leave.
*MAKE SURE YOU HAVE IT WITH YOU*
Absolutely no non-member visitors allowed
No bloodworm on the premises at all.
Wife/partner may join either to fish under full membership, or as Honorary member visitor £1 fee for card, photo required.
Junior section aged six or over, see Mark Potts( Jnr.Secretary ) for membership.
Winter League Matches: 10 fortnightly between Nov / March
Veterans match: over 60s one per year usually around end of June.
Two junior matches per year arranged by Mark Potts ( Jnr.Secretary )
Summer Series matches: first five Monday nights after 16th June.
Work parties age 16 to 55,you are required to attend two per year, penalty for each miss £20.( choice of five week-ends / year Sat / Sun start 9-00am late starts not counted)
BARBLESS HOOKS ONLY, NO KEEPNETS EXCEPT ON MATCHES)
On Summer Series match nights no pleasure fishing on bottom pond after 4-00pm
On junior and veterans match days, no fishing on bottom pond until after all out called.
Honorary Membership Renewal
Recent notification from our Insurance Company advises that we must at all times maintain up to date records of our membership.
To this end we are writing to all Honorary Members of our Society to ask:
A) do you wish to retain your membership status
B) do you in fact still make use of our waters at Millstream Lane
If you do wish to retain your membership, I must also advise you that in future it will be necessary for you to either, attend annually one of the monthly meetings at which subscriptions are normally paid i.e. January, February or March, or send your cards to me by post during this period, enclosing a stamped addressed envelope for their return.
This procedure will ensure that your card is updated annually and our membership list is correct at all times.
You should also be aware that our General Rules state, that any member fishing our waters, or participating in any of our matches, must hold a current E.A license.
It is therefore necessary that when updating your cards you must display such licence or a copy thereof.
We regret the necessity to impose these conditions, however our actions are dictated by the requirements of our continued ‘Third Party Liability Insurance Cover.
For this year only it will suffice for me to know only of your continued membership.
Please call, or write to me to advise your decision.
Failure to respond to this letter within the next fourteen days, or to forward your cards for update in the future, will be taken as an indication that you no longer wish to retain your membership and your name will be removed from the list.
If this is your decision and you hold a key to Clayton Waters, Please return your key to me by post when any deposit paid will be refunded.